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Privacy Policy for Cruden Bay Life

Last Updated: 22 August 2026

Welcome to Cruden Bay Life (accessible at https://crudenbay.life/). We are committed to protecting your personal data and respecting your privacy.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, register a club or business, submit updates, or get in touch with us.

As a community-focused hub serving Cruden Bay on the northeast coast of Scotland, our data processing activities are conducted in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Cruden Bay Life is a central online hub designed as a response to the Cruden Bay Community Action Plan 2024. Our mission is to connect residents, support local groups, clubs, and businesses, celebrate our community, and share digital storytelling about our unique heritage.

For any queries regarding this Privacy Policy or how your personal data is handled, please contact us at the email address above.

2. The Personal Information We Collect

We only collect personal information that is necessary to run the community hub, maintain our online directories, and communicate with you. This includes:

A. Directory Registration & Updates

When you register a club, organisation, or business to be featured on the Cruden Bay Life hub, or when you update an existing entry, we collect:

  • Group / Organisation / Business Name
  • Main Contact Name
  • Main Contact Email Address
  • Details regarding your organisation (such as activities, meeting times, and public contact links)

B. General Enquiries & Feedback

If you contact us with corrections, updates, or historical contributions (either via our onsite contact forms or by emailing together@crudenbay.life), we collect:

  • Your name
  • Your email address
  • Any information or media (such as local stories, historical records, or photography) you voluntarily choose to share.

C. Technical & Usage Data (Cookies)

Like most websites, our WordPress site may automatically collect standard, non-personally identifying technical data, including:

  • Your Internet Protocol (IP) address
  • Browser type and version
  • Pages visited and time spent on the site
  • Referral sources

This information is used strictly to maintain website security, monitor performance, and improve user experience.

3. How We Use Your Personal Information

We use your personal data to deliver a functional, connected online hub for our village. Specifically, we use it to:

  • Publish Community Directories: Publicly display the directory listings for groups, clubs, and businesses as authorised and requested by their representatives (to help the village find your services and activities).
  • Respond to Communications: Answer your questions, manage correction requests, and process updates to our historical articles or directory listings.
  • Support Community Storytelling: Publish local history, folklore, and memories contributed by the community (where explicit consent or attribution is provided).
  • Maintain Website Health: Ensure our website remains secure, functional, and user-friendly.

4. Our Lawful Bases for Processing Data

Under the UK GDPR, we rely on the following legal bases to process your personal data:

  1. Consent: When you voluntarily submit your details to register a group/business, submit an update form, or provide local history contributions. You can withdraw your consent at any time.
  2. Legitimate Interests: Our legitimate interest in operating a free, central digital hub to connect and support the Cruden Bay community, publish local historical information, and preserve our shared heritage.

5. How We Share and Display Your Information

  • Public Directory Listings: Information you explicitly provide for public directories (such as your club’s meeting times or business contact info) will be published on our site so the community can find and support you.
  • Private Contact Information: We do not share your private administrative contact details (like the main contact’s personal email) with third parties, unless we have your explicit permission or are legally required to do so.
  • Third-Party Links: Our website contains numerous links to external sites (such as local business pages, hotels, Facebook pages, transport timetables, and community groups). We do not control these third-party websites and are not responsible for their privacy practices. We encourage you to read the privacy policy of any site you visit.

6. How Long We Keep Your Data

  • Directory Data: We retain your directory listing information for as long as your club, organisation, or business remains active and registered with us. You can request changes or removal at any time.
  • Enquiries & Feedback: We keep correspondence (such as emails or correction requests) only as long as necessary to address your query or update our records, after which it is securely deleted.

7. Security of Your Information

We take reasonable technical and organisational precautions to prevent the loss, misuse, or alteration of your personal data.

  • Our website is secured using standard Secure Sockets Layer (SSL) encryption (indicated by https:// in your browser bar).
  • Administrative access to the website backend and email is strictly controlled and limited.

8. Your Data Protection Rights

Under UK GDPR and the Data Protection Act 2018, you have several important rights regarding your personal information, including the right to:

  • Access: Request a copy of the personal information we hold about you.
  • Rectify: Ask us to correct any inaccurate or incomplete information.
  • Erase: Request that we delete your personal data from our systems (e.g., removing your business or group directory listing).
  • Restrict or Object: Limit or object to how we process your data.
  • Data Portability: Request that we transfer your data to another organisation.

To exercise any of these rights, please contact us at together@crudenbay.life. We will respond to your request within one month, in compliance with UK law.

9. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, local regulations, or community practices. Any updates will be published on this page with an updated “Last Updated” date.

10. How to Complain

If you have any concerns about our use of your personal data, you can make a complaint directly to us at together@crudenbay.life.

You also have the right to complain to the Information Commissioner’s Office (ICO), the UK independent authority set up to uphold information rights: